Mint Strategies

Professional Services · Configuration

Professional Services on HubSpot

For the law, accounting or insurance practice that needs intake, engagement letters and a referral report in one record.

The Stack

What Runs Where

9 layers, with HubSpot holding the record. Everything else is either switched on inside it or connected to it.

Privilege and confidentiality govern what may be stored, where, and who may see it; scope is agreed with counsel before configuration. Reasoned from the pattern; no professional-services engagement has been delivered yet.

System of record
HubSpot
Contacts, companies, deals, tickets, every email and call, and the reporting across all of it.
Intake
Forms and phone into HubSpot
Every enquiry becomes a record with a source and an owner.
Pipeline
HubSpot deals
Stages that mean something, with the rules as properties and workflows.
Follow-up
HubSpot sequences and workflows
Automated follow-up that stops the moment someone replies.
Reporting
HubSpot dashboards
Lead source, response time, pipeline and revenue in one place.
Documents
PandaDoc
Engagement letters and proposals out of email threads and into a tracked flow with signature.
Mail and calendar
Google Workspace
Mail logged to the record, meetings booked from the calendar.
Payments
Stripe or QuickBooks
Retainers and invoices posted once.
Visibility
Google Business Profile
The profile kept current; reviews where the profession allows them.

What We Switch On

Inside HubSpot

  • Pipelines and stages built from how the business actually decides
  • Owners, sources and required properties so no record is half-filled
  • Sequences for the enquiries nobody has answered yet
  • The last ninety days of jobs imported, deduplicated and costed
  • Dashboards the owner reads weekly
  • The review request as a workflow

What it does not do. HubSpot starts free and grows with the business; the paid tiers are a decision for later, made on the numbers.

The Path

One Job, Start to Finish

The enquiry

Arrives by form, phone or referral as a record with a source and an owner.

The intake

Qualified against written criteria before anyone spends an hour.

The engagement letter

Sent, signed and filed from the record.

The matter

Stages that mean something, with the next action visible.

The referral report

Which referrers actually produce revenue, finally a report.

Connections

What We Wire In

PandaDoc

Engagement letters with signature

Google Workspace

Mail and calendar on the record

Payments

Retainers and invoices posted once

What It Costs

The Full Build

The general CRM is the system of record, built out to how the business runs: the Full Build, and the Score Card sets the number.

Every line is priced on its own: the website, the Build and each connection. What each contains is on the Set Up and Connect pages.

The Build, FullFrom $12,000

Four weeks. CRM only, never discounted.

The Website$3,500

$2,500 on the Growth or Operate Plan. From the template, live in two weeks.

Typical first engagement$17,750 and up

$16,750 and up on a plan. The website, this Build and the connections above.

Platform licenses are billed by the vendor, not by us. We configure what you already pay for before recommending anything new, and we hold no partnership or reseller relationship with HubSpot or any platform named here.

Start Here

Find Out Where You Actually Stand

Eight categories, scored against your three closest competitors. We need nothing from you but your business name — every signal we check is already public.

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